Information Management & Indexing
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Topwood Information Control help you plan your entire information control process, at every step in the Information Lifecycle. We'll carry out a free audit and identify any weak points in your process. We can help you improve your information planning, and establish Critical Control Points. This will allow you to plan and control your information handling in future.
We can help you in these key areas:
- Establishing a structure for information and document storage - businesses have different approaches, from 'keep everything forever' to 'bin it and lose it'. Either extreme of the spectrum is probably wrong - but the difficulty is finding a balance. Twd will help you find the system that's right for you - allowing you to securely keep what you need for an appropriate time, and safely destroying what you don't need.
- Indexing and naming - consistent and logical naming of information offers many benefits, such as increased efficiency, cost reduction and better customer / client service. It helps you avoid record duplication and accidental loss of information. But just as importantly it allows you to make maximum use of the information you own. Correctly naming information allows you to analyse it - you may be able to segment your customers and customise your service to them. Or you may be able to identify ways of changing and improving your operation.
- Adapting existing naming conventions - we can help you adapt whatever naming conventions you currently have, and create a single system that can expand as you grow. You never need lose a piece of information again - as soon as it's created, it's named and logged, with its own retention schedule.